HR Systems Administrator 12-month FTC

We are recruiting an HR Systems Administrator on a 12-month fixed-term contract

About Macfarlanes

Macfarlanes is a pre-eminent law firm that serves a global client base in private capital, private wealth, M&A and disputes. Personal connection, an entrepreneurial spirit and a commitment to excellence are at the heart of our firm. These values drive our ability to deliver exceptional outcomes for our clients.

We are big enough to undertake the most complex and demanding mandates yet small enough to know each other well and to be agile, adapting to the needs of our clients. We seek to strengthen the firm by recruiting talented people from all backgrounds who want to build long-lasting and impactful careers with us. Our culture is challenging and supportive, creating an environment where individuals can thrive.

What this means for you

Joining Macfarlanes means being part of a collaborative, approachable team who want you to succeed. You’ll be encouraged to get involved and be recognised for your contribution.

We take your development seriously. Our learning and development programmes are second to none and are designed to help you strengthen your skills.

Above all, you’ll be part of a firm where we all work together as part of a cohesive and supportive team, value your efforts and help you to thrive.

The team

The Human Resources (HR) department consists of 43 employees which fall into several different teams; Operations, Advisory, Recruitment, Early Careers, Learning, Projects, Resource Management and Inclusion.

This position is based in the Operations team working closely with the HR Systems & Processes Manager and another HR Systems Administrator to provide reports and data analysis to the wider HR department and firm.

The role

Key duties of the role are as follows:

• supporting the HR operations team with the day-to-day HR data management and firm reporting requirements;
• supporting the management and continuous development of the HR system (Cascade);
• assisting with the design and build of various end-to-end workflows utilising the systems' built-in features to automate and improve our processes;
• creating complex Excel reports and presenting data;
• assisting with managing HR system issues that arise and work with the HRIS vendor to find solutions;
• supporting with the annual pay gap reporting and salary review process;
• undertaking other reasonable ad-hoc duties as and when required; and
• contributing to continuous improvements of the HR service to the firm.

This job description encompasses the main duties of the role and is by no means exhaustive. It is anticipated that duties may vary from time to time according to the needs of the practice area.

The candidate

The successful individual will have a minimum of one years’ systems knowledge and experience, ideally gained within an HR department. They will be an efficient organiser with excellent time management skills and strong attention to detail. 

They will be confident in their communication skills (both written and oral), flexible, professional and possess a team-orientated attitude. In addition, they will possess the following skills:

• previous experience of HR information systems would be desirable;
• good working knowledge of Microsoft Office packages, including Excel;
• ability to build a strong rapport/relationships at all levels across the business;
• methodical approach to work, combined with the ability to prioritise and manage multiple tasks effectively;
• pragmatic ‘can do’ attitude with a focus on task completion; 
• problem solving ability;
• customer focussed mindset; and 
• genuine interest in the businesses they support.

Application screening

Any offer of employment with us is subject to our pre-employment checks which are conducted by a third-party screening provider. These checks will be initiated with your consent, and your CV will be sent to the provider by us. The screening will include but is not limited to your employment references, professional and academic qualifications including grades and any criminal records. Your offer will be subject to the successful completion of these checks.

Our commitment to inclusion

Inclusion is one of our key priorities and it is a goal we are actively working towards. We believe that an inclusive, forward-thinking culture is intrinsically important and enables us to provide innovative solutions to our clients.

We welcome applications from people of all backgrounds, bringing different perspectives and experiences, making Macfarlanes an exciting and stimulating place to work. We seek to recruit the best candidates, regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation or any other characteristic.

As part of this commitment, we will ask you certain diversity data questions. We would really appreciate you and/or your recruiter completing these questions when submitting an application to Macfarlanes as this data enables us to measure our progress and identify any actions needed to continue to support an inclusive culture. This data is anonymised to maintain the privacy of applicants. If you have any questions relating to how this data is used, please contact a member of the recruitment team.

Should you require any adjustments during the application and/or interview process, please do not hesitate to inform your recruiter or a member of the recruitment team. Please note, the job description is available in other accessible formats (for example, large print).

We are a Disability Confident Employer and will offer an interview to disabled applicants who best meet the essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please email the recruitment team at [email protected].